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Category: Transform / Basic


This action calculates a new column or replaces an existing column, by using one or several ordered IF…THEN…ELSE conditions. The conditions are checked one by one until a satisfying condition is found. When a satisfying condition is found, the result is calculated and all other conditions are ignored. When no satisfying condition is found, the default calculation is applied.

Action settings

Column options

Create new columnThis option creates a new column with the results of the rule. Enter a name for the new column in the text box at the right.
Replace existingWith this option, select the column that will contain the results of the rule, overwriting the existing values.

Calculated as settings

ifAn expression that evaluates to either TRUE or FALSE which determines whether the then statement will be processed (i.e., the then will run when the if expression is TRUE.
thenThe value inserted into the column when the if condition is TRUE. This can be entered as an expression or static value. Options: this is an expression or this is a text or number.

You can add more if/then conditions using the Add more rules option. An else will be inserted between if/then pairs, indicating that later conditions are only run if previous conditions evaluate to FALSE. The if/then rules are evaluated in the order entered until one evaluates to TRUE, and the rest are ignored.

No conditions met options

Make emptyIf none of the if statements evaluate to TRUE, enter an "empty" value.
Default toOptions: it's an expression or it's a text or number. Enter either an expression to be evaluated, or a static value,
in cases where none of the if statements evaluate to TRUE.
Keep original valueIf none of the if statements evaluate to TRUE, retain the original value.


The order of conditions is significant as conditions are checked starting with the first (top). Therefore, conditions that come first have priority over conditions that come later.

While the same result can be achieved using an expression with nested if functions, the use of Rule action is recommended for clarity, readability, and the ease of rearranging the order.


Example: Add a column describing the average spending potential in each country as low or high, based on the disposable income. The spending potential is high if the disposable income is $40,000 or more.

Source table: Average income and deductions

Country Gross income Disposable income Compulsory deductions
United States 56067 45582 18.7%
Australia 51050 42617 16.52%
Switzerland 53716 48414 9.87%
Canada 45896 37469 18.36%

Action parameters:

Create new column: Spending
Calculated as: if ([Disposable income] > 40000), then HIGH.
If none of the conditions above is met: Default to LOW

Result table:

Country Gross income Disposable income Compulsory deductions Spending
United States 56067 45582 18.7%HIGH
Australia 51050 42617 16.52%HIGH
Switzerland 53716 48414 9.87%HIGH
Canada 45896 37469 18.36%LOW

Community examples


Fast ways to create the action:

  • Right-click on a column heading, and select "Modify", then "With rule…" from the submenu.
  • Click the drop-down arrow in a column heading and select "Modify", then "With rule…" from the submenu.

See also

transformations/rule.txt · Last modified: 2021/07/19 02:30 by craigt

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